FUNCTIONAL DESCRIPTION

• To manage all administrative matters, encode all data and consolidate all reports from field operations on a daily and/or monthly basis required by his/her Group/Division

DUTIES & RESPONSIBILITIES

Principal Responsibilities

• Encoding of all administrative and operational reports submitted by the Account Manager and/or Area Coordinators (PSD/ICB)
• Verifies all reports
• Validates all reports
• Consolidates and summarizes all reports in all regions
• Submits all consolidated reports
• Extraction in the backend for the Trade Marketing App
• Update of the AREA/MERCHANDISING/OUTLET DATA BASE  and OUTLET INFORMATION SYSTEM. (“planogram” of individual supermarkets/traditional outlets)  
• Updates/collates Monthly Coverage Plans (MCP’s) for Account Manager and/or Area Coordinators (PSD/ICB)

Merchandising and Reportorial Responsibilities

• Ensures other required reports are submitted on time

Filing, Receiving and Safekeeping of all Internal and External Correspondence, Reports and maintenance of same on their INDIVIDUAL FILES:

• Filing/Update of inventory of stocks, equipment, POS and POP materials
• Safekeeping and issuance of Merchandising Supply/Equipment/Cost as per need by the Area Coordinators (PSD/ICB)

Office Maintenance

• Ensures cleanliness and orderliness of the office

Office Manager

• Acts as Office Manager in the absence or whenever his/her immediate Supervisor is out of the office

Key Performance Indicators              

• Accurate encoding of all reports and data, consolidation and extraction of Trade Marketing App reports
• Availability of all consolidate reports when required needed either daily, weekly or monthly
• Must be able to submit requirements on or before deadlines especially with reports
• Should be able to keep important files securely
• Should be able to establish good relationship with internal and external interfaces

CONFIDENTIALITY

• Maintain the secrecy of any proprietary information such as marketing, operations plans, report template, and the like.        

COMPETENCE REQUIREMENTS SKILLS REQUIRED

• Must be a college graduate
• Age Requirement: At least 22 – 24 years of age
• Good communication skills in both English and Filipino
• Very good in interpersonal skills (sociable, approachable, polite, accommodating, customer and people-oriented)
• Must be computer literate (Powerpoint, Word, Excel, E-mail, Pivot, Slicer and other shortcut methods)
• Well organized
• Can work under constant pressure
• Willing to work on long hours
• Positive work attitude
• Should have their own mobile phones (Minimum of Android V8 or higher) to install the Trade Marketing App